Our Admissions Process

Admission in to Reception

Kent schools: You must complete the Kent County Council (or other Council if your child is resident in another county) Reception Common Application Form (RCAF) at:

https://www.kent.gov.uk/education-and-children/schools/school-places/primary-school-places

Please read the Admissions Policy which can be found on the school’s website here.

Please also ensure that you have read the school’s Privacy Notice, which can be found on the school’s website here.

In addition to applying through your home local authority website by completing a CAF all applicants who wish to apply under the oversubscription criteria listed in the policy are requested to complete a Supplementary Information Form . Completed forms, along with any supporting documentation, should be sent to the Admissions Officer at the school at the time of application. Not doing so may lead to your child being placed in a lower priority category than they should.

Any supporting documentation requested must be provided to the school by the closing date. This includes for Catholic, Other Christian or Other Faith children, a copy of the baptismal certificate/dedication or evidence of membership.

Please note that if you are not offered a place and submit an appeal, a copy of the form will be submitted to the Appeal Panel.

You must also complete the Kent County Council (or other Council if resident in another county) Reception Common Application Form (RCAF) below:

Reception Common Application Form

Please read the Admissions Policy and Procedure which can be found on the school’s website below:Admissions Policy and Procedure

Please also ensure that you have read the school’s Privacy Notice, which can be found on the school’s website below:Privacy Notice

Please return this Supplementary Information Form to the Admissions Officer at the school (not Local Authority). For Year R entry in September 2026 please return this form to the school no later than 15th January 2027 in order that we may rank your application.

Please note failure to submit a completed Supplementary Information form when applying for a Catholic school place may result in your application not being placed in the correct category and could result in you not receiving an offer of a place.

When applying, please remember to complete the Kent County Council online application form as well as our own Supplementary Information Form.

For admission into Reception in September 2027 you will need to submit:

A Supplementary Information Form - available to download from Key Documents below.
Your child's full birth certificate and evidence of Baptism/Dedication

Please email these as a pdf document to office@our-lady-hartley.kcsp.org.uk

Key Dates

Friday 6th November 2026 - KCC online application process opens. Go to the link below to register and apply:Primary AdmissionsAt the same time you will need to make an application to the school of your choice.

Friday 15th January 2027 - Online application process closes for the main round. Any amendments after this date must be emailed to kentonlineadmissions@kent.gov.uk

Children born between September 1, 2022, and August 31, 2023, are eligible for September 2027 entry.

National Offer Day is Friday 16th April 2027 - Offers of school places sent to parents via email after 4pm.

Friday 30th April 2027 - Parents should contact the school to accept/refuse the place that has been offered.

Monday 17th May 2027 - Appeals need to be lodged by this date – Further appeals information can be found below: School AppealsYou can only appeal for schools that were named on the application form.

Admission Appeals

Parents whose applications for Primary School places were unsuccessful, may appeal to an Independent Appeal Panel set up in accordance with sections 88 and 94 of the School Standards and Framework Act 1998.

If your child is due to start primary school in September 2027, you can appeal if you are refused a place at one of your preferred schools on National Offer Day (Friday 16th April 2027).

You must submit your appeal before Tuesday 18th May 2027 for it to be considered by Friday 16th July 2027. Any appeals received after this time will be heard within 40 school days from the deadline, or where reasonably possible in line with updated guidance from the Department for Education

For appeals related to in year applications, appeals will be heard within 30 school days of the appeal being lodged.

Primary Admissions Leaflet 2027

In Year Casual Applications

Applications made too late for the local authority co-ordinated system, In-year applications for year R and applications for entry to years 1-6 must be made via the link below. The same policy and procedure (apart from the timetable) applies to these applications. All applicants who wish to apply under the oversubscription criteria listed in the policy are requested to complete a Supplementary Information Form. Completed forms, along with any supporting documentation, should be sent to the Admissions Officer at the school at the time of application. Not doing so may lead to your child being placed in a lower priority category than they should.
In Year Casual ApplicationPlease note that if you are not offered a place and submit an appeal, a copy of the form will be submitted to the Appeal Panel.

Admission Policies and Documents